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Small Business Office Manager/Bookkeeper
WHAT YOU WILL DO
Reporting directly to the President/Owner, you will provide direction and coordination of several business operations, including financial/accounting, human resources, and business administration. Your organizational and analytical skills will be essential towards achieving maximum expense control and operational productivity.
Financial Operations
Prepare, maintain & analyze monthly financial reports. Manage month-end closing, general ledger, and balancing of bank accounts
Oversee A/R and A/P to ensure prompt invoice processing and timely payment of payables
Prepare year-end financial statements and conduct final audit of General Ledger (GL) accounts
Coordinate with outside
accountant for year-end adjustments, filing annual corporate tax returns, etc.
Human Resources
Oversee employee Benefits Administration (Cafeteria Plan, 401k, LTD & Life & AD&D)
Maintain employment agreements and contracts
Perform complete payroll processing via 3rd party vendor (make adjustments and handle payroll tax issues)
Office Administration
Review all insurance policies, update/revise coverage (property, auto, workers comp., professional liability, etc.)
Review and advise on vendor contracts, leases, and agreements for office equipment/services
Handle applications, renewal & registration of business licenses, loans, personal property tax forms
Facilitate open communications to ensure progress and productivity of business projects
QUALIFICATIONS AND SKILLS
Previous exempt level experience as a business operations manager or front office manager would be an advantage. Skills we are looking for include:
5+ years of experience as a business operations leader, or as a front office manager
Education: Bachelor's Degree, preferably in Accounting, Finance, Business Management, or related field from an accredited 4-year college or university
3+ years accounting experience with financial reporting and general ledgers
Comprehensive experience with accounting software, creating/managing accounting reports
Attention to detail, critical thinking, and proficient time-management skills
Strong verbal and written communication skills
Ability to work independently and proactively (ability to multi-task and prioritize work)
Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook)
All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran’s status, or any other protected characteristic.
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